Portal-to-job intake for Australian service contractors

Automatework intakearound yourservice contracts.

Vectorfy.au turns portal requests, shared inboxes, forms, quotes and files into clean job records inside the system your team already uses.

Map one portal workflowSee how it works
  • Review-ready intake
  • No lock-in
  • Built for real workflows

Trusted by contractors across Australia

Built for local compliance and real-world workflows.

Controlled data handling

Built with practical controls for access, storage and operational visibility.

Role-based access

Control who can see what, with MFA and SSO supported.

Audit ready

Every action is logged for full visibility and compliance.

Enterprise grade

Scales with your business and the complexity of your contracts.

How it works

From portal or inbox request to review-ready job.

  1. 1

    Connect

    We map the portals, inboxes, and file sources your work actually arrives through.

  2. 2

    Capture

    Work orders, quotes, and attachments are picked up as they land, not days later.

  3. 3

    Process

    Details are read, validated, and matched to the right job, site, and client.

  4. 4

    Route

    Clean jobs are created in your job system; anything unclear is queued for the team.

  5. 5

    Sync

    Quotes, statuses, and completion evidence flow back to portals without re-keying.

Map the first workflow

Workflows to map first

Start with the admin your team repeats every week.

Pick the workflow with the most portal chasing, missing details, or manual updates. Vectorfy maps that path first, then expands from there.

01 · Primary offer

Portal and inbox admin

Capture requests from any portal or inbox. Extract the details that matter and attach the evidence. No more copying and chasing.

PortalsEmailsFormsSite accessFiles
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02 · Secondary offer

Quote and status updates

Keep quotes, approvals and job statuses in sync across portals and email. Your job system stays current without re-keying.

QuotesApprovalsStatusesUpdatesNotes
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03 · Secondary offer

Compliance and inductions

Verify tickets, licences and inductions. Make compliance checks visible before the team commits the job.

InductionsLicencesInsuranceTicketsSWMS
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Connected systems

Works with the tools and portals your team already uses.

Inbox & file sources

OutlookExchangeGmailOneDriveSharePoint

Emails, attachments and files from anywhere. Captured and organised.

External portals

UrbanisePlatinum FMESIS OnlineT1CloudCorrigoProClient-branded portals

Mapped once. Work arrives from the portals your team uses.

Job-management systems

SimproAroFloUptick / FireMateFieldInsightAscoraServiceM8

Where clean, review-ready jobs land.

Names shown indicate the kinds of systems Vectorfy works with and around. They do not imply a partnership or endorsement by those vendors.

Secure by design. Built for control.

Controlled data handling

Built with practical controls for storage, access and operational visibility.

Team review for exceptions

Ambiguous or high-stakes work is queued for your team before anything moves forward.

Immutable audit trail

Every action is timestamped and logged. Tamper-evident and exportable.

Managed service

We build, run, and improve the automation layer so you can focus on delivery.

Built for Australian service contractors

Map one workflow. Remove the repetitive admin. Give your schedulers cleaner work to review.

Map one portal workflow
  • No lock-in
  • Review-ready intake
  • Built for real workflows